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The third generation addresses that somewhat. In our focus to complete our tasks, we may tune out “distractions,” such as a call from friends or family time, even though we may genuinely value people and relationships! Third Generation: Prioritizing, Planning, and Controlling However, the downside is we become fixated on what is on the calendar. We can be more organized and prepared, such as for meetings and appointments.

With this system, we now have personal accountability since our tasks are tied to a certain deadline. Tools used include calendars and appointment books. It is about “ planning and preparation” - looking ahead, identifying deadlines, and scheduling future events accordingly. Second Generation: Planning and Preparation Using lists do not enable us to look ahead or get to the truly important tasks. Secondly, there is a lack of long-term vision.Firstly, commitments may not be kept, because people do tasks as they appear as on the list or according to what may seem important at the time.While these are generally helpful, there are two downsides. The first generation of systems is about “ reminders” - reminding ourselves of our tasks using notes and to-do lists. Each system builds on the one before it to help us gain greater control of our time. The Time Management Matrix is the fourth generation in a series of time management systems developed to give us more control of our lives.

It will help you structure your daily activities and deal with them based on priority. The framework that I will be sharing with you in this article - the Time Management Matrix - is tremendously useful in helping you achieve that. To become a master of your time, you need to first be aware of your priorities in the larger context of your life.

They neglect the larger life priorities until it becomes too late to act on them. That sounds pretty easy and intuitive, but many people fall into the trap of getting caught up in non-important things. It means being clear about your priorities and acting on them. Put First Things First is Habit # 3 of Stephen Covey’s book The 7 Habits of Highly Effective People.ĭo you put your first things first? Putting first things first means doing the most important things in life.